Last updated: 21/01/26
SignaTrace® (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your information when you use our website and platform.
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1. Who We Are
SignaTrace® is a UK-based digital record-keeping platform designed to help music creators document contributor declarations, ownership information, and timestamps.
For the purposes of data protection law, SignaTrace® is the data controller.
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2. Information We Collect
We collect the following types of information:
a) Information You Provide
•Name
•Email address
•Account login details
•Track information
•Contributor names and ownership percentages
•Declarations and confirmations made within the platform
b) Technical Information
•IP address
•Device and browser information
•Login timestamps
•Activity logs related to confirmations and records
c) Payment Information
Payments are processed by third-party providers (such as Stripe).
We do not store card numbers or bank details.
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3. How We Use Your Information
We use your data to:
•Create and store digital records and certificates
•Identify contributors and confirmations
•Provide access to your account
•Process payments
•Communicate with you about the service
•Maintain platform security and integrity
•Comply with legal obligations
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4. Legal Basis for Processing (UK GDPR)
We process your data based on:
•Contractual necessity – to provide the service
•Legitimate interests – to operate and improve the platform
•Legal obligations – where required by law
•Consent – where applicable (e.g. marketing communications)
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5. How We Store Your Data
Your data is stored securely using industry-standard practices.
We take reasonable steps to protect personal data against unauthorised access, alteration, or loss.
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6. Data Sharing
We only share data with:
•Payment processors (e.g. Stripe)
•Hosting and infrastructure providers
•Service providers necessary to operate the platform
We do not sell your personal data to third parties.
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7. Data Retention
We retain your data for as long as:
•Your account remains active, or
•It is necessary to provide records and comply with legal obligations
You may request account deletion, subject to record-keeping requirements.
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8. Your Rights
Under UK GDPR, you have the right to:
•Access your personal data
•Request correction of inaccurate data
•Request deletion of your data
•Object to or restrict processing
•Request data portability
To exercise these rights, contact us using the details below.
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9. Cookies
SignaTrace® may use cookies or similar technologies to:
•Maintain user sessions
•Improve platform functionality
You can control cookies through your browser settings.
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10. Third-Party Links
Our website may contain links to third-party sites.
We are not responsible for their privacy practices.
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11. Changes to This Policy
We may update this Privacy Policy from time to time.
Any changes will be posted on this page.
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12. Contact Us
If you have questions about this Privacy Policy or your data, contact:
Email: contactus@signatrace.uk
Business name: SignaTrace LTD
Jurisdiction: United Kingdom
